What MACS Bid Studio delivers
Most architecture and design firms don't have a bid problem. They have a systems problem. MACS Bid Studio builds the infrastructure your firm has never had, then hands it over ready to run - with support available for the bids that need it.
Every engagement starts with a conversation. There's no menu to pick from, we work out what your firm actually needs, and scope it from there.
Start here
Free Bid Process Diagnostic
NO COST · NO OBLIGATION
Before anything is built or bought, it helps to know exactly what's broken.
A 30 minute conversation is all it takes. I'll ask you to walk me through the last few bids - how they came in, who did what, what felt hard, what got left undone. Most people find it useful just to say it out loud to someone who's seen the same problems in fifty other firms.
Afterwards, I prepare a short written report - what I found, where the time is being lost, and what I'd propose to fix it. You keep the report regardless of what you decide to do next.
The right starting point if you're not sure what you need, or if you want to understand the problem properly before committing to a solution.
Get in touch to book your free diagnostic.
Build your system
SCOPED PER FIRM
Your firm's complete bid infrastructure, built from scratch or built on top of what you've already got - the process, the AI configuration, the templates, and the database, depending on what you need.
Some firms already have a shared drive, some templates, a bit of content - they need the AI and process layer built properly on top of it. Others are starting from nothing and want the full build · Notion bid database, image library, content library, bid register, and full staff training, alongside the process and AI layer.
There's no fixed package. We scope it together in the diagnostic, based on what your firm already has and what it actually needs - so you're not paying to rebuild something that already works, and not left with gaps in something that doesn't.
Once it's built, it belongs to your firm. It's documented, trained, and ready to run - and it stays with the practice regardless of who is sitting in the bid coordinator's chair.
Never miss an opportunity with Percolated
Most tender monitoring services send alerts. Percolated goes further - it scores every opportunity landing in your tender inbox against your firm's specific criteria profile before any human time is spent on it.
Every morning, a digest lands in your inbox: Pursue, Review, or Watch, with a one-paragraph reasoning summary for each. Nothing sits in spam. Nothing slips through a portal you forgot to check.
Percolated runs as a standalone service - your firm's data stays in your own Notion workspace, and it connects directly into the bid production workflow if you decide to proceed with an opportunity.
Run a bid with us
PRICED PER BID · SCOPED ON REQUEST
For firms that want an experienced hand on a specific submission. No lock-in, no minimum term · you bring us in for the bids that matter.
Every engagement includes end-to-end bid management · strategy, content, design, and submission. Your principals review and approve. They don't draft, format, or hunt for references.
Scope and preparation flex with the bid · a straightforward tender response needs less than a government submission with multiple evaluation stages, or a multidisciplinary bid with subconsultants to coordinate. We confirm what's involved once we know what you're bidding on.
Templates Package
A complete suite of professionally designed, branded templates - proposal covers, section dividers, project reference sheets, CV layouts, capability statements, and more · built in Word and InDesign, and designed to receive content directly from the MACS Bid Studio system.
Available as a standalone engagement or bundled with any setup.
Get in touch for a full package breakdown and pricing.
Ongoing support
For firms that want a dedicated bid function on retainer - consistent senior input across every submission, month to month.
This is available by custom quote and based on availability. Get in touch to talk through whether it's the right fit, and what it would look like for your practice.
The MACS Bid Studio system runs on a small set of best-in-class tools. Clients hold their own accounts - this is a data privacy requirement, not a preference. Your firm's content stays in your firm's systems.
Every engagement starts with a conversation.
30 minutes is enough to work out what your firm needs and whether MACS Bid Studio is the right fit.