Percolated.
AI-powered tender monitoring for architecture and design firms.
Only the good stuff gets through.
Every morning Percolated scans your tender pipeline. By 7am, a scored digest is in your Bid Manager's inbox - every opportunity already assessed and ranked. PURSUE. REVIEW. DECLINE. Your team reads one email and knows exactly what to do.
6am
Daily portal & inbox scan
7am
Scored digest delivered
5 mins
Daily commitment for your team
The cost of monitoring tender portals manually.
Architecture and design firms that rely on manual portal checking miss an estimated 20–30% of relevant tender opportunities - alerts buried in spam, portals nobody had time to check, deadlines that passed unnoticed. At $350 per hour, 20–30 minutes of daily portal monitoring costs a practice $45,500 in unbillable principal time every year. That's before accounting for the revenue impact of what gets missed.
Most tender alert services send raw notices. Someone still has to read every one. Percolated is the only managed tender monitoring service in Australia that scores, filters, and recommends before anything reaches your inbox.
$45,500
Principal time spent annually on manual portal monitoring (at $350/hr, 20–30 mins daily)
20-30%
Of relevant tenders missed by firms using manual monitoring
$125,000
Expected value of one missed bid opportunity ($500K fee × 25% win rate)
HOW IT WORKS
Scored against your firm's criteria, not generic keywords
Every tender opportunity is assessed against the specific rules that define a good opportunity for your practice - built in a 90-minute go/no-go criteria session before the service goes live. A heritage conservation firm in Melbourne gets a completely different scoring profile to an education-focused studio in Newcastle.
PURSUE. REVIEW. DECLINE.
Three clear outputs. PURSUE items include everything your principal needs to make a go/no-go decision in under five minutes. DECLINE items include a one-line reason. Nothing ambiguous sits in the middle.
Calibrated until it feels right
Before the service goes live, MACS runs a calibration period - real opportunities, real scoring, adjusted until the digest reflects how your firm actually makes decisions.
Fully managed - built, run, and maintained by MACS
Your team reads the digest. Nothing else is required. If criteria evolve or portals change, MACS updates the system.
Scored, filtered, & recommended - before your team starts the day.
A Percolated digest for a heritage conservation firm in Melbourne looks completely different to one for an education-focused studio in Newcastle - because the scoring engine is built around each firm's own strategic criteria, not generic keyword matching.
THE TWO TIERS
Two ways to run it. Same digest either way.
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MACS builds and maintains the complete tender monitoring system on your behalf. Includes the go/no-go criteria profile session, calibration period, Bid Manager onboarding, and six-monthly criteria review to keep scoring sharp as your firm's priorities evolve.
Your Bid Manager reads the daily digest and actions it.
Priced to cost less than a day of principal time per month. Get in touch for a proposal.
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Everything in Monitoring, plus MACS runs the full PURSUE workflow - assessments written, principal notifications drafted, REVIEW items managed, monthly pipeline call included.
Designed for practices where the principal is currently carrying the entire front-end of the bid process and wants all of it removed from their plate.
Get in touch for a proposal.
Pays for itself with one additional opportunity identified per month.
One missed tender per month - at an average architecture fee of $180,000 and a 25% win rate - represents $45,000 in lost expected revenue per year.
The expected return on Percolated in year one is better than 6:1. It improves every year as the go/no-go criteria profile sharpens with each debrief.
To get started, you need:
01
A principal available for a 30-minute go/no-go criteria session
02
A nominated Bid Manager to read and action the daily digest
03
A Claude Team account - required for all Percolated clients, ensuring your data is never used to train AI models
Most architecture and design firms have a working digest within a week of signing on.
DATA SECURITY
Your data stays yours.
Percolated works with publicly available tender notice information and your firm's go/no-go scoring criteria. It does not access project files, financial records, or submission documents.
The Claude Team plan is mandatory for all clients - your firm's data is processed for your use only and is never used to train AI models. A plain-English security summary is available on request.
Start with a criteria profile session.
A 30-minute conversation with your principal. That's where it begins. MACS handles setup, calibration, and onboarding from there. No system build required. No retainer commitment. Most firms have a working digest within a week.
Still have questions? Visit our FAQ page or email dani.mcinally@macsbidstudio.com.au- I'll reply within 24 hours.